What to put on your Airbnb Wi-Fi sign and guest welcome info

Put the network name, the password, and a QR code on the Wi-Fi sign. Put check-in and checkout, a pointer to the house rules already on the listing, emergency contacts, and a few local notes in the welcome info beside it.

The Wi-Fi card generator prints the sign: a table tent, a half-page sign, or an A5 sign, with the network name, the password or a line that there is no password, an optional welcome line, and a QR code. The Wi-Fi QR generator makes the same code as a PNG when you only need the image. Both run in the browser. Neither one stores the network name or the password.

The card’s welcome line holds at most 80 characters, and a blank line is left off the card. Check-in times, house rules, emergency contacts, and local notes do not fit on that line. Write them yourself, on the same sheet or on the next one. This site does not draft them.

The boxes are the work. The sections under them cite the Airbnb help pages they rely on, checked on 26 October 2026. This page is not legal, safety, or medical advice.

Network name and password

If you list Wi-Fi, the network has to work. Airbnb’s ground rules for homes say the listing at booking should describe the amenities that will be available from check-in to checkout. If you do not offer Wi-Fi, leave it off the amenity list and skip the network lines on the sign.

Getting started as a host says check-in instructions should include Wi-Fi passwords, plus contact information, the house rules and requests that are on the listing, and anything else the guest needs on arrival. The password on the sign and the password in those instructions should be the same network. When you change the password, change both.

The Wi-Fi card generator asks for the network name, the security type, the password unless the network is open, a hidden-network flag, and an optional welcome line. The network name is required and is limited to 32 bytes after trimming. The password is required unless the network is open, and it is limited to 63 characters. An open network omits the password from the code, and the card says there is no password. A hidden network adds a short note that a phone may need the network name typed by hand.

A separate guest network is a router choice, when the router offers one. It can keep guest devices off the network you use for your own computers. That is not an Airbnb rule. The New Airbnb host checklist includes the same Wi-Fi lines next to the listing setup.

QR code

Both tools build the standard Wi-Fi payload in the browser. A secured network looks like this, with the security type, the network name, and the password in the payload:

WIFI:T:WPA;S:network name;P:password;;

The password field is left off for an open network. A hidden network adds a hidden flag. Reserved characters in the name and the password are escaped. The welcome line is printed on the card and is not part of the code. The card says the code contains the password as readable text. It does not claim that every phone will join. A guest who cannot scan can type the name and password printed beside the code.

The Wi-Fi QR generator downloads a PNG. The Wi-Fi card generator prints three sizes: a table tent of 4.25 by 11 inches, with two copies and a fold at the midpoint, a half-page sign of 8.5 by 5.5 inches, and an A5 sign of 210 by 148 millimeters. Print from the browser. For a PDF, choose Save as PDF in the print dialog, set margins to none, set scale to 100 percent, and turn headers and footers off. The PNG from the card tool is drawn in the browser at 300 pixels per inch.

The image is not encrypted. Treat it like a password written on paper. Keep it inside the home, where a person on the street or in a shared hall cannot read it, and keep it out of the photos on the listing. The form is not sent to a server, and it is not stored in the browser.

Between stays, confirm a phone still joins with the name and password in the check-in instructions. The Airbnb turnover cleaning checklist has that step with the rest of the arrival check.

Check-in and checkout

Write the check-in time and the checkout time that are already on the listing, and name the door the guest will use. If the paper and the listing disagree, the guest has two sets of instructions. This page does not set those times for you.

Getting started also says to give contact information in the check-in instructions. Put a way to reach you on the welcome note for the same reason: the guest should not have to hunt for it after arrival. Entry codes, alarms, and the rest of the safety list are on the New Airbnb host checklist.

House rules

Point to the house rules and requests saved on the listing. Do not use the sign to add a rule the guest did not see before booking.

How to set house rules says house rules are the expectations guests are required to follow, and that anything else you want them to keep in mind goes in requests. On desktop, the page says to open Listings, select the listing, and under Listing editor open House rules and requests. A change applies only to future reservations received after you save it.

What rules are allowed: Airbnb says this policy applies to reservations booked on or after November 20, 2026. Rules and requests have to be disclosed in the designated section at booking. The page says hosts may not introduce new rules or requests in another part of the listing, or after booking, including by message, by a sign in the home, or in person. Hosts are generally not allowed to impose fines or other penalties, or to ask guests for tasks a cleaner would usually do, including stripping the bed, taking trash offsite, and washing and putting away dishes.

A welcome note can repeat a rule that was already in that section, such as quiet hours or locking the door at checkout. It is not the place for a new chore. The turnover work belongs on the turnover checklist, which is for the host or the cleaner. The New Airbnb host checklist lists the house-rule topics Airbnb’s help page names. How to write Airbnb house rules is the longer page on those topics, on keeping a line short, and on printing a sheet that matches the listing. Quiet hours are one of those topics. How to set quiet hours and a noise policy for your Airbnb covers the hours, the printed sheet, and a complaint.

Emergency contacts

Write the local emergency number you have confirmed for the property, a hospital or clinic you have confirmed, your phone number, and a backup contact if you have one. Do not copy a number from a different city.

The US responsible-hosting help page tells hosts there to write down local emergency numbers, the nearest hospital, a way to reach you, and a backup contact. If you host outside the United States, treat that list as a question for the local authority. Safety expectations say hosts must follow the laws that apply, including fire code and occupancy limits. This note is the host’s own wording. It is not medical, fire, or legal advice, and it does not say which number applies to a given address.

The emergency card generator prints those lines on one page: the address, the number you type, the hospital, your contact, the shutoffs, the exits, and an optional note. It does not look up a number, a hospital, or a map. What emergency information to give Airbnb guests is the page for the address, the number, the exits, and the locations on that card.

Smoke alarms, carbon monoxide alarms, the fire extinguisher, and the exit map are covered on the New Airbnb host checklist. Repeat the location of a first aid kit on the welcome note only if you keep one where the note says it is.

Local info

Keep local notes short, and limit them to things you have checked: which bin to use, when trash goes out, which parking spot the guest may use, and a transit or grocery note you can stand behind. A wrong tip is a worse welcome than a blank line.

This site does not look up businesses, maps, or neighborhoods, and it does not suggest places to visit. The lines are yours. They are not a recommendation from bnbutils.

Help center pages checked on 26 October 2026

• https://www.airbnb.com/help/article/1189 for Wi-Fi passwords, contact information, and house rules in the check-in instructions.
• https://www.airbnb.com/help/article/2895 for amenities on the listing being available for the stay.
• https://www.airbnb.com/help/article/472 for where house rules and requests are saved, and when a change applies.
• https://www.airbnb.com/help/article/4168 for the house-rules policy on reservations booked on or after November 20, 2026, including signs.
• https://www.airbnb.com/help/article/1376 for the US notes on emergency numbers, a hospital, the host’s phone, and a backup contact.
• https://www.airbnb.com/help/article/2904 for following local laws, including fire code and occupancy limits.